People and Office Admin Specialist

HR Support

Your new company

for our international client, a French manufacturer of cat and dog food, we are looking for People & Office Admin Specialist.

Your new role

The role is responsible for providing the appropriate people support within the Czech and Slovak business unit through implementation of signature P&O processes, coordinating payroll and benefits and ensuring a well-run office through overall Office administration management.

P&O Support: Work closely with the P&O Head CNE to ensure a great Associate end to end experience focusing on:

  • Associate Relations: Supporting line managers to resolve legal queries, performance management, managing all associate related queries. Health & Safety coordinator (accident reporting, e-trainings, medical check-ups)
  • Recruiting & Onboarding: managing end to end recruitment and onboarding process including agency management; supporting recruitment & selection processes; managing local offers. Coordination of “workplace ready” and induction schedule for newcomers ( global onboarding; Health & Safety, Fire Safety, Driving in Czech Rep.)
  • Termination and Contracts Management: Management of maternity leave; ensure Workday Cluster KU makes the relevant Workday people data changes; Manage contract changes; Termination & leaver management
  • Engagement and Culture champion
  • Learning & development: Support capability building together with P&O Head and implement people training as needed (GLM, People Signature processes)
  • Payroll & Benefit Management: Administrative support of the monthly payroll process for CZ & SK (attendance, expenses, salary deductions, taxes, confirmations, reports); Manage benefits such as Multisport, meal tickets, Public transport benefit; Mobile Phone management; GACA report preparation; Car lease updates; pension contract and fund management; merit documentation
  • Managing and maintaining associate personnel files ensuring filing is kept up to date and ensuring ongoing data management and tracking of associate data, maternity leaves, terminations, and new hires
  • P&O contract management with external vendors
  • Support connected to the implementation of various P&O global projects
  • Other ad hoc tasks connected to P&O agenda

Office Administration:

  • Act as the point of contact for building management & repairs
  • Manage cleaning services and office supplies order processes
  • Office vendor and PO/invoice management for Office, People and Finance
  • Event management as needed

What you'll need to succeed

University degree
Experience in P&O generalist role minimum 2 years
Office management an advantage
Excellent organization and planning
Proactive approach
Strong interpersonal & communication skills

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #1167581
Click here to access HAYS Privacy Policy, which provides detailed information on how we use and protect your personal information, and your rights in relation to this.


Job Type
Retail & Consumer Goods
Business Services

Talk to a consultant

Talk to Andrea Mitiskova, the specialist consultant managing this position, located in Prague
Hays Czech Republic, Olivova 4/2096

Telephone: +420 770 179 570